A tumultuous 2016 is drawing to a close - how will 2017 compare? As we are all too aware, there will be upheavals in the UK and USA (Brexit and soon-to-be President Trump). Even our neighbour New Zealand will see the advent of a new Prime Minister with the resignation of John Key. Will Australia also face any such major changes in public and political life? No doubt there have been changes for many of us in the past year and we at Maxus hope that you are all weathering these and enjoying the challenges they bring.
In 2016 we have seen some consolidation in the use of our “magic” software in the growing area of Archives and Historical collections, and more of our users gaining a web presence with the use of Presto for DB/TextWorks. We’ll look forward to bringing you more news of our adventurous user base in coming months.
Meanwhile we wish you a restful and enjoyable Christmas season, and continuing success in the New Year.
Norma Tovey Managing Director
Please note that Maxus will be closed from 26th December to 2nd January, inclusive.
DB/TextWorks® or DB/TextWorks for SQL users often do not realise that they can use F3 or use the Browse Choices icon to browse through the contents of the fields in your textbases in the query screen or to check the values of a validation list when editing or adding records. The F3 or ‘Browse Choices’ icon displays a list of items that you may want to type or paste in a box. The content of the list depends on context.
Browse Choices in a Query (Search) Screen In the Query window, the Query Choices Browser displays information that you can paste as search criteria such as a list of terms, words, thesaurus terms, and/or saved sets. Pasting is often quicker and more accurate than typing.
When you choose the Browse Choices option (icon or ‘F3’ key) with your cursor in a box in a Query Screen, a list of indexed words or terms will be displayed. The Choices List shows you the index entries for the field whose name is displayed in the Field drop-down list. The number at the beginning of each index entry indicates the number of records in the textbase that contain the entry.
Editing Choices Browser (F3) In the Edit window, the Editing Choices Browser dialogue box shows any validation of the chosen field such as a validation list, substitution list, links (terms from the associated field in the secondary textbase), and/or a thesaurus. This provides a convenient way of adding entries to new or existing records, and of seeing what entries are allowed in a field.
When you choose the Browse Choices option (icon or ‘F3’ key) with your cursor in a box for a field with validation in an Edit form, the Editing Choices Browser dialogue box will appear. As with a Browse Choices dialogue when searching, you can browse the list and paste entries from it using the Editing Choices Browser. This saves keystrokes and ensures accuracy. For more information, download the Maxus tip document.
October has been a busy month for many of Maxus clients with a number of key activities occurring in the cultural and collection space as well as the annual Health Libraries Inc conference.
On October 21, health librarians convened for the annual HLI (Health Libraries Inc) Conference with the theme of “The (In)visible library”.
Maxus Australia client Jenny Ward from Women's Health Victoria was a hit with her presentation on “Building value & visibility in a health promotion NGO” which she graphically demonstrated with her highly “visible” high-vis jacket, hard hat, ruler and drill. Her presentation also included the impact and effectiveness of using Inmagic Presto for DB/TextWorks to enable access to their collection. Using the metaphor of construction, her presentation included discussion of planning and metrics to assess their usage of tools and resources.
Jane Edwards, from RDNS, also presented an enlightening and valuable paper on their use of Lib Guides.
This was also a great opportunity for Maxus to connect with many current and past clients.
There were also a couple of key conferences for our museum, gallery and archivist clients. Firstly, the 2016 Victorian Museums and Galleries Conference was held on Phillip Island from 6-7 October. For Museum Australia members, a summary is provided in INSITE magazine (Nov 2016-Jan 2017). In addition, the Australian Society of Archivists held their Annual Conference Forging links: people, systems, archives in Parramatta, NSW from 17-21 October.
The role and experience of metrics to measure and assess online information usage was included in the presentation by Jenny Ward from Womens Health Victoria. (see associated article).
Do you have a story about how metrics have supported your collection and information management service?
A story for the future - Artificial Intelligence and Your Career—A Lighthearted Look (Lucidea blog article, 7 December 2016)
Could you lose your job to a robot? In an earlier post I wrote about 10 Ways to Foil a Robot, which I hope was inspiring and optimistic. In reality, artificial intelligence is yet another tool for knowledge professionals—an arrow in the quiver. A. I've got the power!
Museum User Group and Melbourne Inmagic User Group combined meeting - Jewish Holocaust Centre: November 24 2016
On November 24, around 20 people attended a combined meeting of the Inmagic Museum User Group with the Melbourne Inmagic User Group held at the Jewish Holocaust Centre.
A long time user of DB/TextWorks to record and manage its collections, the Centre has recently started using Presto for DB/TextWorks. Their collections include: museum collection, art collection, video testimonies and newspaper clippings in addition to textbases of geographic and other information. As well as hearing about the Centre, its collections and its experiences with Presto for DB/TextWorks, the attendees had a guided tour and a talk from a Holocaust survivor. Our thanks to the staff at the Jewish Holocaust Centre – especially Daniel Feldman, Project Manager and Dr. Anna Hirsch, Archivist who presented to the group.
Our thanks and acknowledgement of our Convenors
After more than 15 years, Inmagic Museum User Group Convenor Barbara Kowalski is standing down. We thank her for her support and commitment to the many museum, historical societies and other cultural collection users of Inmagic software.
Also after a similar period of time, our Melbourne Inmagic User Group Convenor is also standing down. Gail Paxman is resigning from the Inmagic User Group convenor committee, as she also leaves Orica at the end of the year due to the closure of the Orica Library. Her involvement with Inmagic software has been extensive and expert.
Althea Ward, librarian at DLA Piper and fellow UG Convenor said “She came to Inmagic at the time of the Y2K scare (remember that?), in 1999, when it was obvious that existing products used at Orica weren't going to cut the mustard. She grasped that opportunity and challenge with both hands and very quickly became at least proficient, and probably an expert! “
Althea also commented on “Gail’s shepherding skills (ie making things happen, getting us to meet… ), her positive /matter of fact approach to all things, whether DB/TextWorks or personal challenges and Jo Keogh (SBS, also a UG Convenor) referred to her enthusiasm for all aspects of information and the use of Inmagic's products to manage it, as well as her commitment to running the committee and organising the meetings, which she did with tact and great effectiveness in my view!”
The Inmagic community in Victoria will miss these qualities of Gail’s – we wish her all the best as she moves to a new phase of her professional life.